Office Moving: Your Moving Team
When planning a move for a business or commercial firm, job one is to do it carefully, quickly and efficiently. With Orange Movers, you can rest assured that we will do our part to operate like a well-oiled machine to ensure that your employees and customers never miss a beat! As our team works hand-in-hand with yours, here are a few suggestions for how to make it a seamless process.
Assess how long the move will take
From the first moment that moving the office becomes a definite proposition, begin planning your timeline. To ensure a minimal interruption in your firm’s services, discuss the possibility of weekend or afterhours moving activities with your moving company. Ask staff members to evaluate their stations and how long they believe it will take to pack them up.
Make your new address part of the equation
If possible, obtain floor plans and blueprints of the new space. That way key features can be identified such as electrical outlets, cable ports, windows, doorways and storage areas. It may be a good idea to work with a commercial interior designer in order to see how to maximize the new square footage.
Before the move, decide if extra work such as carpentry, painting, plumbing or electrical is necessary. Take it from us, it will be much easier to address those issues now. Also explore the logistics of moving day at the new place. For example, nail down aspects such as parking, unloading zones, stairs, and whether or not elevators and doorways will accommodate the largest pieces.
Assemble your team
In a corporate move, your employee will play a large role in its success. Keep them in the loop! However, prior to meeting with the staff, explore scenarios with the HR manager. For example, are employees responsible for packing up their work areas? Does the firm’s workers compensation insurance policy cover injuries sustained from lifting boxes? Would employees need to be paid time and a half if they help with the move during the workday or after hours?
Ask for volunteers from each of your company’s different departments to coordinate their end of the move. After all, they will know best which support components are essential for their individual tasks, along with how and when they should be moved and installed.
The nitty gritty
Relocating an office is so much more than simply packing up a few boxes and workstations. Additionally, it is vital to identify how the transition of technology will take place and how to reduce a break in services during the move and setup process.
In the days and weeks before the move, have regular meetings or e-mail updates to confirm that everyone is on board and understands what is expected of them. Discuss who will be in charge of packing up common areas, cleaning supplies, art work and so forth. Whether it’s printed out in hard copy form or on an external hard drive, make sure that there are master lists for critical documents, clients and suppliers.
Prior to the day of the move, discuss with each department’s team what will be required for move in day. For example, the IT department may need to secure installers from the telephone company or computer network specialists. Staffers who need printed documents for their work will need to plan accordingly and make sure copiers are up and running and printing supplies are on hand.
The devil is in the details
Prepare an easy to read sign for the front entrance of your former office. Include your new address, directions and a small map plus any information that may have changed, such as the telephone number. Also include that information on your firm’s website.
We’re part of your team!
Whether you are contemplating a move for your office in the near future or it is a definite plan, the team at Orange Movers is at your service. Please call today for a free quote or use our handy online moving calculator.
And…please know that the relocation specialists at Orange Movers are always happy to answer questions or brainstorm with you and your staff to make the process as easy as possible!