How to manage employee relocation

Navigating the business life in Florida is never easy. Neighborhoods get gentrified, people are constantly shuffling around, and sometimes even the weather seems to be working against you. So when you are expanding or moving your business, you might want to take a breather. Sometimes, there are just so many things that you need to do in order for the move to be successful. And even when you hire Florida moving services for a stress-free move, you will still need to worry about employee relocation. In this article, find out the most important things about moving your office, and things you should never forget about this process.

Start planning for the employee relocation

Blueprints - like the ones you will need when managing employee relocation.
Get the blueprints of your new office so you can plan out where everything will go in advance.

The first thing you will need in order to properly manage your employee relocation is a proper timeline. You need to account for all the phases of your move. Once you do that, it will be easier to navigate everything and start managing your employees. They will also be well informed about the move in this way, so there will be no misunderstandings.

So sit down with your managers and supervisors, and have a lengthy discussion. Create a moving team and go through the whole process on paper, step by step. Depending on the size of your office, you should do this ample time in advance. For example, a small office move approximately takes at least three months to prepare. When you have a bigger office, it can take up to eight months. The smart play here is to start as early as possible, and you will have time for everything.

The second thing you need to do is to learn everything about your new space. If you can get a floor layout or blueprints – get them. You will need to know where the electrical outlets are, and stuff like if there is a storage space – or you need safe and secure storage Miami. But the most important reason for doing this is to figure out the new office layout. This way, you can fix some issues with the layout you already have. Also, it will be easier for the movers once you know where everything goes.

Make a reliable team

People in a team bumping fists.
A reliable team will significantly improve your moving experience.

One of the best resources you will have during the moving period is the team you create. This will be the people you will rely on to do certain tasks, or create an office relocation checklist. You need to get the people you can trust, and who are resourceful. Because moving is such a long and complicated process, you will not be able to take care of everything. By having a team, everyone can focus on their own part. On the other hand, having a person who you can’t rely on will lead to the team not performing well. If they fail, then other people will need to cut their work in order to fill in the gap the person made.

There are two ways in which you can gather the team. You can either appoint people or ask for volunteers. It’s a smart idea to get someone from each department or division of your office. This way, they will know their “terrain” the best, and they will be able to coordinate that area well. You can also assign the supervisor or the manager to ensure that everything goes smoothly. Finally, each person can be responsible for packing their own desk, files, and items. If you don’t have departments, then just identify a couple of good people who can help you with this process.

While they are working on managing employee relocation, your team can also serve another purpose. They can look into the structure of your office, and identify issues that happen in your old space. Ask them to come up with some ideas that will solve these in the new office space. This way, you will be including your workers in the moving process.

Meetings are very important

People in a meeting.
Use meetings to communicate plans and ideas.

One of the most important skills you will need to learn when managing employee relocation is to communicate to staff. You will need clear methods of communication so everyone will know what part of the moving process is happening. In order to do this, it’s a great idea to schedule regular meetings. Not only that, but every other employee should know what’s happening during the meeting, so set up a system to notify them. Only when everyone knows their part in the move can you pack your office with ease and move it as well.

Then, you will also need to use these meeting in order to determine the budget you have for the move. This is a very important step. If you run out of money, you will not be able to finish the move – which is a really bad scenario. Also, by knowing the amount of money you have, you will be able to find the best moving service for you. You will also be able to figure out which of their services you can use, and what you will need to do yourself.

Also, when you know that you only have a specific amount of money dedicated to the move, you will shape how you manage your employee relocation. You can identify any costs you might have (like for repairs or new furniture) and figure out how to deal with those as well.

Conclusion

To conclude, planning an office move isn’t easy. However, you can do the majority of work if you figure out how to manage your employee relocation. By getting them involved, you will speed up the process and make everyone excited about the move. Creating a team with representatives from each office department, who will know more about their separate department issues and how to fix them will greatly help too. Finally, planning and working on your budget, and holding regular meetings will turn your move from easy into stress-free!